Custom Legal AI Agents & AI Receptionist for Law Firms.

Our legal AI intake agents run on strict rules. They avoid open-ended chat. They gather the facts of the case. They verify jurisdiction quickly. They check statute of limitations dates. They flag adverse parties for conflict checks. They match incident summaries against your criteria. The agent states it is an assistant. It stages qualified summaries for attorney review. It never offers legal opinions. It never guarantees case value.

Yes. The agent pulls every named party from intake forms. It checks opposing companies, insurers, and co-defendants. It queries practice management tools like Clio, Filevine, or MyCase. It connects via secure APIs. Larger firms use Intapp for conflict checks. The agent queries Intapp directly. Firm data stays in one place. Potential conflicts flag before the initial consultation.

The agent responds to web forms in under 15 seconds. It replies to texts and chat instantly. For inbound phone calls, it answers on the first ring. It features sub-500ms voice response speed. That speed helps your firm capture high-intent claimants. It stops them from calling competitors.

Yes. Our intake agents support real-time translation. They handle Spanish, Portuguese, Mandarin, Vietnamese, and French. Matter summaries get transcribed into English. Original audio stays attached for attorney review. This helps personal injury and immigration firms. A fast response in native language secures new clients. It prevents claimants from calling other firms.

Yes. Attorneys approve qualified leads first. Then the agent opens a new matter. It connects to Clio, Filevine, or MyCase. It assigns matter numbers automatically. It links client contact records. It attaches signed DocuSign engagement letters. It populates standard matter fields. It sets practice area and responsible counsel. Paralegals avoid manual data entry.

Cost mostly depends on three things: how many calls and web inquiries your firm handles, how many systems the agent has to connect to (your practice management platform, document repository, and phone lines), and how much conflict-check and jurisdiction logic it needs to run. A solo practice connecting to one system costs far less to build than a multi-office firm that needs Clio, Filevine, and NetDocuments wired together with state-specific intake rules. Most firms weigh that one-time build cost against what they already spend on an answering service or lose from missed after-hours calls. Ask any vendor for a scoped quote based on your own call volume and systems, not a flat number that ignores your setup.

For most firms, yes, with the right guardrails. An AI receptionist that answers on the first ring, captures the facts of a case, and checks statute of limitations dates converts far more first-time callers than voicemail or a full inbox. The risk is not the technology, it is scope. The agent should qualify and route, not give legal advice or guarantee case value. A firm that keeps a clear line between what the agent handles and what only an attorney can decide gets the upside of a faster response and fewer missed calls without the downside of unauthorized practice of law or a bad promise made to a prospective client.

There is no single best answer, it depends on your practice area, call volume, and practice management system. When you evaluate any AI receptionist for a law firm, check five things: does it run real conflict checks against your actual client database before a consultation gets booked, does it read and write to your practice management system in real time such as Clio, Filevine, or MyCase, does it stick to intake questions instead of drifting into legal advice, do you own the workflow and code or rent it every month, and can you hear a real call recording or see a live demo before you commit. A generic customer-service bot can take a message. A law firm usually needs something built to check conflicts, capture statute of limitations dates, and hand off cleanly to an attorney.

The agent reviews draft agreements against your playbook. It checks preferred clauses and risk thresholds. It flags non-standard indemnification terms. It marks uncapped liability clauses. It detects aggressive governing law terms. It flags ambiguous termination triggers. Then it inserts tracked redlines into Word files. It adds explanatory notes for counsel.

Yes. The agent runs multi-page parsing pipelines. It indexes commercial leases and promissory notes. It parses operating agreements and disclosure schedules. It extracts rent escalation tables. It finds commencement triggers and guarantor terms. It flags renewal notice windows. Every field lands in a structured table. Your team can search or export it easily.

We build strict RAG retrieval pipelines. We avoid free-form generation. Every summary sentence cites verifiable source lines. It links to exact deposition transcript pages. It references specific medical record lines. If a fact cannot be verified, the agent flags the gap. It never guesses facts.

Yes. The agent processes thousands of medical pages. It sorts bills, MRI reports, and therapy notes. It organizes records by medical provider. It extracts diagnostic ICD-10 codes. It totals all medical specials. Then it drafts a chronological treatment summary. You can insert it directly into demand letters.

Yes. The agent ingests native files. It reads email threads accurately. It applies your firm privilege criteria. It flags attorney-client communications. It marks work product for withholding. It detects consultant materials. It generates a structured privilege log. Entries include document IDs and dates. They list authors, recipients, and privilege grounds. Attorneys review logs before production.

Yes. The parsing pipeline runs legal-tuned OCR. Scanned pleadings index cleanly. Faxed medical records get processed. Handwritten intake notes parse accurately. Low-confidence passages flag for human review. The system avoids silent guesses. Citation accuracy remains intact.

We engineer native bi-directional connectors. We connect Clio Manage and Clio Grow. We support Filevine, MyCase, PracticePanther, and Smokeball. We also integrate NetDocuments, iManage, Relativity, and Litify on Salesforce. Connectors authenticate over OAuth 2.0. The agent creates contacts and matter folders. It attaches indexed files. It logs time entries automatically. Sync runs on webhooks. New records appear within seconds.

Yes. The agent monitors CM/ECF and PACER dockets. It tracks state portals like Tyler Odyssey. When a new filing posts, it calculates response deadlines. It applies local civil procedure rules. It stages deadlines in Outlook and Google Calendar. It syncs with practice management systems. Every entry lists the underlying court rule. Attorneys verify dates before docketing.

The agent tracks document processing tasks. It records file indexing and intake time. It drafts UTBMS LEDES billing narratives. It attaches exact task codes. A103 tags document review. L110 marks factual investigation. Paralegals or attorneys review each entry before posting.

Yes. We build a private vector database. It indexes your motions and appellate briefs. It includes discovery responses and settlement memos. It indexes files directly from NetDocuments or iManage. Nothing requires manual re-uploading. Your team drafts in your firm style. The database stays isolated to your firm. Suggestions draw from partner filings. They never pull generic web text.

Yes. Contentious matters trigger litigation hold drafting. The agent uses your firm template. It identifies relevant custodians. It checks parties and departments. It routes notices for attorney review. It logs every acknowledgment receipt. Your firm maintains defensible preservation records.

We deploy under strict Zero Data Retention agreements. Client files never train public commercial models. Privileged notes remain private. Data encrypts in transit via TLS 1.3. Files encrypt at rest with AES-256 keys. Everything runs in an isolated private cloud.

Yes. Some boutique firms require physical data custody. Defense practices often need this too. We deploy open-source legal models for them. These run on local GPU servers. They operate behind your office firewall. They can also run in an AWS GovCloud enclave. This option costs more in hardware. It takes more setup time. We recommend it when client contracts require it. Internal policies may also demand it.

Yes. FactoryJet hands over 100 percent source code. We provide full Git repository access. You receive intellectual property ownership. The Python backend services belong to your firm. Database connectors belong to you too. There are zero per-user monthly licensing fees. You can move systems to in-house teams. You can switch vendors anytime. Nothing sits behind proprietary platforms. There are no per-seat contracts.

A focused intake agent deploys in 3 to 4 weeks. Contract redlining workflows follow the same timeline. A full firm-wide build completes in 6 to 8 weeks. This covers practice management sync. It includes discovery indexing and precedent drafting. Timelines depend on API access speed. Providing sample documents speeds up delivery. Early access keeps builds on schedule.

Yes. Every extraction gets logged with timestamps. Redlines record source citations. Entries note human reviewers who approved them. Audit trails export on request. Your firm receives a defensible record. It proves what AI proposed. It verifies what counsel approved and filed.