Case Study · Manufacturing
A food processing manufacturer moving from Tally and spreadsheets to one ERP.
ERPNext
One system for the operation
Live
Yield and wastage dashboards
End to end
Sourcing through dispatch
Bhavesh: Founder, FactoryJet
Hi, I'm Bhavesh, founder of FactoryJet. I run every discovery call myself, so by minute 10 we already know whether what you need pays for itself, and how fast.
In short
GroFresh Agro ran its food processing operation on Tally and separate spreadsheets, so stock, production and finance never matched. FactoryJet implemented ERPNext set up for food processing, covering raw material sourcing through to dispatch, with live dashboards for production yield and wastage.
Last updated
At a glance
INDUSTRY
Food Processing
SERVICES
ERPNext Implementation
REPLACED
Tally + Spreadsheets
WORKFLOW
Sourcing → Dispatch
TRACEABILITY
Batch, Lot and Expiry
TECH
ERPNext, Python, Docker, AWS
The Challenge
GroFresh was running a food processing operation on Tally and a set of separate spreadsheets. Each team kept its own numbers. Stock leaked between systems because nothing tied raw material received to what was used on the floor. Plant managers made decisions on old reports, and finance reconciled production yields by hand at month-end. The business needed one system for its supply chain and production lines, without forcing every team to change how it worked on the same day.
Our Approach
We chose ERPNext because it gives a manufacturer a full, modular ERP without the licence cost of the large enterprise suites. We mapped each GroFresh workflow as it ran before configuring anything, so the system matched how the plant works. Then we went live one area at a time: procurement and inventory first, where the stock gaps were, then production planning, then finance. The plant kept running while each part switched over.
What We Built
The ERP now covers the operation from raw material sourcing to final dispatch. Batch tracking, yield reporting, expiry management and lot traceability sit in the same system as purchasing and stock, so a batch can be traced back to the raw material it came from. Live dashboards show the leadership team production yield and wastage as they happen, instead of in a month-end report. The system runs in Docker containers on AWS.
Results
One system, sourcing to dispatch
What ChangedStock, production and finance now read from the same records instead of separate spreadsheets
In ERPNext
Procurement
In ERPNext
Inventory
Batch + yield tracking
Production
Lot and expiry
Traceability
Live
Dashboards
Same records as operations
Finance
GroFresh runs procurement, inventory, production and finance in one ERPNext system instead of Tally and spreadsheets. Yield and wastage are visible on live dashboards, and every batch can be traced to its raw material. This case describes the system delivered; it does not publish efficiency figures.
Want results like this?
Bhavesh: Founder, FactoryJet
“Manufacturer still running on Tally and spreadsheets? We set up ERP systems around how your plant actually works. Hi, I'm Bhavesh, founder of FactoryJet. I run every discovery call myself, so by minute 10 we already know whether what you need pays for itself, and how fast.”
Services on this project
Frequently asked
ERPNext is open source, has no per-user licence fee, and covers the core of manufacturing: purchasing, stock, production, quality and accounts. For a mid-sized plant it does most of what the large suites do at a much lower total cost, and it can be changed to fit the plant rather than the other way round.
One area at a time. We start where the data problems cost the most, usually purchasing and stock, run it live, and only then move the next area. Opening balances and item masters are cleaned before import, so the new system does not inherit the old errors.
Batch tracking, expiry dates, lot traceability and yield reporting. A generic setup tracks how much stock you have. A food processing setup also tracks which batch it came from, when it expires, and how much finished product each batch of raw material produced.
It means you can follow any finished product back to the raw material lots it was made from, and forward to the customers who received it. If a supplier reports a problem with one lot, you can find every affected batch in minutes instead of searching through paper records.
Yes. When production entries are recorded in the system as work happens, dashboards update straight away. At GroFresh, leadership sees yield and wastage on live dashboards instead of waiting for a month-end report.
Anywhere that can run Docker. The GroFresh system runs in Docker containers on AWS. A business can also host it on its own server or use a managed hosting provider, and the bills can sit in the business’s own account.
Yes. FactoryJet has worked on Odoo, NetSuite, SAP Business One and custom ERPs, as well as ERPNext. The choice depends on the business, its budget and the systems it already runs.
Yes, once the data lives in one system. Common examples are reading supplier quotes and purchase orders into the ERP, drafting sales orders from emails, and flagging stock that is close to expiry. The ERP stays the system of record and the agent does the repetitive reading and typing.